Project Administrator

Coopers Fire design, manufacture, install and service innovative and bespoke Smoke and Fire Curtains for buildings. Our mission is to save lives through quality and innovative products and to raise awareness of effective fire protection solutions.

Every day we put a lot of effort into making sure our colleagues are in an environment where they can work hard, be great and have fun along the way. Our values are Integrity, Pride and Passion, Teamship and Pioneering and we really mean it! We genuinely get excited when people are doing what they do best and are enjoying their day. We nurture and support our colleagues’ development, encourage and embrace each other’s opinions, challenge the status quo and always work together to lead the market through innovation and protect life.

We are looking for a Project Administrator to provide support to the UK Commercial, Contracts and Projects team to be based at our Waterlooville facility.  This is not a hybrid/remote role

DUTIES AND RESPONSIBILITIES

• File paperwork in the appropriate contract folders
• Ensure skills/competency/training documentation for directly employed and Subcontract installers is monitored and up to date
• Track and support allocation submissions in conjunction with the Project Managers.
• Support Project Managers requirements in a timely manner
• To answer incoming telephone calls for the Contracts Team and support where possible
• To liaise on behalf of Projects Managers with customers / suppliers on matters of on-going or future business
• To keep project, management and record systems and documents in an orderly and current condition
• To maintain and run van stock for all installation teams, keeping records up to date
• Produce Fitters Packs and distribute, as necessary
• Make up and send out Project Manager information packs for all new projects
• Work with the UK CAD Manager and CAD Engineers to upload drawings and technical documentation to collaborative sites such as A Site, 4 projects etc
• Managing documentation status changes through the collaborative sites and reporting back to the UK CAD Manager and Project Managers
• Liaising with Project Managers and The Surveyor Auditor to ensure survey data is complete
• Work with the Contracts Assistant and Project Managers to schedule the installation teams
• Support the Commercial team with updating records, data and supporting client requests

SKILLS AND EXPERIENCE

Essential:

• Knowledge of Microsoft Office software
• Good customer service & communication skills

BENEFITS

• Competitive salary – available upon request
• Free hot drinks
• Ample free onsite parking
• Cycle to work scheme
• Early finish and dress-down Fridays
• Above average Holiday allowance with the option to purchase additional holiday
• Company social events
• Friendly and supportive environment
• Holistic approach to work
• Working for a company who cares about you as an individual and not just a cog in the machine
• Discount shopping platform